What AR/VR solutions can help make your LBE project a success?
Location-Based Entertainment (LBE) refers to immersive experiences offered in physical locations, such as museums, escape rooms, training centers, or at your events. Users don’t experience these at home, but in a dedicated space, often equipped with VR headsets and specialized accessories.
In this type of environment, participants expect a smooth, interactive, and memorable experience. To achieve this, you must choose the right equipment, but also plan for its deployment, management, cleaning, and maintenance.
1. LFT: quickly deploy an immersive experience
The Large Field Theater (LFT) is an all-in-one XR solution designed for LBE venues. It allows you to quickly transform a room, cultural space, or event venue into an immersive multiplayer environment. The solution comes in a rugged flight case that can hold 15 headsets with fast charging. This means you can transport, set up, and launch a complete XR experience with a single unit.
Each module also includes a main server, a Wi-Fi/LAN network, and a control interface. The headsets and components are pre-configured and pre-wired. Once on site, simply position the flight case, plug in the power, and launch the system. This preparation reduces technical handling and minimizes the risk of errors during setup. The experience can thus be ready in less than an hour, with a team of 2 to 3 people.
The LFT operates standalone. It does not require an internet connection, as the server and network are built directly into the solution. From a local web interface, your teams can manage headsets, create groups, install and launch applications, and monitor the fleet’s status in real time. This simplifies monitoring during sessions and allows for a quick response if a headset needs to be adjusted or restarted.
The solution can also scale to meet your needs. You can connect multiple modules to accommodate over 100 participants and adjust capacity to the size of your event. The system can also be recalibrated based on the venue’s layout, making it easy to use in different spaces. The LFT is thus adaptable to various formats: multiplayer games, cultural installations, trade show demonstrations, or brand experiences.
2. Headsets Suitable for LBE
XR equipment must be high-performance, reliable, and easy to manage. For LBE, the choice of headset depends on the type of experience, the expected level of immersion, and the intensity of use, but it is especially important to opt for a 6DoF headset. Unlike 3DoF, which only tracks head rotations, 6DoF also detects movement in space. This is essential for allowing users to move and interact within an immersive experience.
- Pico 4 Ultra Enterprise: This headset is suitable for LBE professionals seeking a high-performance, comfortable, and easy-to-deploy solution at scale. It is suitable for professional VR experiences, long sessions, and projects incorporating mixed reality.
- Meta Quest 3 and Quest 3S: these devices are ideal for experiences that are easier to set up, such as 360° content, guided tours, or training sessions. They allow you to equip multiple users with a reliable and more affordable solution. The Quest 3 offers better visual quality, while the Quest 3S allows you to equip multiple workstations on a tighter budget.
- Vive Focus Vision: This headset is designed for intensive LBE use. It is suitable for environments where sessions run back-to-back and where teams need a model that is robust, comfortable, and reliable over time. Its replaceable battery also helps minimize interruptions.
3. Essential Accessories for a High-Performance LBE
In the LBE sector, headsets are used by multiple people in succession. It is therefore necessary to provide suitable accessories to ensure a smooth and safe experience. The goal is simple: to protect users, extend the lifespan of the equipment, and facilitate transport.
3.1. Hygiene and Cleaning of Headsets
Hygiene is essential in immersive experiences open to the public. VR headsets come into direct contact with users’ faces, hands, and sometimes hair. Regular cleaning after each session therefore helps maintain a high standard of cleanliness and reassure participants.
- The Zeiss Optical Cleaning Kit Zeiss allows you to clean the lenses and sensitive surfaces of the headsets without damaging them. It’s a simple solution for maintaining a high level of cleanliness between sessions.
- Ront Assepto cleaning wipes are convenient for quickly disinfecting headsets, controllers, and accessories between users. They require no rinsing and are easy to transport.
- The Uvisan Medium Pro UV-C cabinet provides more thorough disinfection thanks to UV-C technology. The cabinet can treat multiple pieces of equipment in just a few minutes, making it particularly useful in high-traffic locations such as training centers, events, or LBE rooms.
3.2. Accessories to Extend Battery Life
During immersive experiences, headsets must remain available for several hours, with sessions following one another in quick succession. External batteries, battery straps, and charging stations help minimize interruptions and better manage equipment rotation.
- Pico 4 Ultra Enterprise: the VR Ultimate Power Bank by GGenies adds 7,000 mAh of battery life and enables up to 4.5 hours of use. It must be paired with the VR Ultimate Audio Kit to be installed on the headset. The BoboVR P4U battery strap extends battery life with its 10,000 mAh B100 battery, while making the headset more comfortable.
- Meta Quest 3/3S: TheBoboVR E3 Pro Headband is a battery strap designed for the Quest 3 and 3S. Its 10,000 mAh B100 battery adds 3 to 4 hours of battery life and can be hot-swapped. It also improves comfort through better weight distribution, an important factor for long sessions.
- Vive Focus Vision: the additional battery allows for quick
Zreplacement of the headset’s battery between sessions, with up to two hours of use per charge. The 4-in-1 charging dock allows you to recharge up to four batteries at the same time, in less than two hours. This solution facilitates battery rotation and helps keep headsets ready for use all day long.
3.3. Transport and Protection of Equipment
For mobile LBE setups, trade shows, demonstrations, or temporary events, AR/VR equipment is frequently moved and handled. It is therefore essential to protect it properly during transport and on-site installation.
The VR Mobile Case Premium allows you to transport, store, and charge multiple headsets in a single case. It is available for the Pico 4 Ultra Enterprise, Pico G3/G3+, and Meta Quest 3/3S, with configurations ranging from 5 to 15 headsets depending on the model.
It can also accommodate controllers, a tablet, and a router depending on the chosen configuration. Its built-in charging system keeps the headsets ready for use, while its wheeled design makes it easy to move around.
Durable and practical, it helps protect equipment, save time during setup, and keep a fleet of headsets well-organized. It is particularly suitable for events and regular deployments.
The VR Mobile Case Classic is a custom-designed solution for transporting and protecting multiple VR headsets in a professional setting. It is available for various VR headset models, making it suitable for a wide range of applications: demonstrations, training sessions, or deployments across multiple locations.
It consists of a Nanuk case, renowned for its durability and resilience during frequent travel. Inside, custom-molded foam accommodates 4 to 6 headsets, along with their controllers. Each compartment keeps the equipment securely in place and minimizes the risk of impact during transport.
Without a built-in charging system, the VR Mobile Case Classic prioritizes simplicity, protection, and reliability. It is ideal for organizations that want to secure their equipment while maintaining a solution that is easy to transport.
4. Our Services to Support Your AR/VR Project
Deploying an AR/VR experience isn’t just about choosing the right headsets or accessories. You also need to plan for logistics, support, maintenance, and team training. At Matts Digital, we support you throughout your project with services designed to simplify deployment, ensure secure operation, and extend the lifespan of your equipment.
- Matts Digital Logistics: With our permanent inventory of over 500 items, we facilitate the procurement and deployment of your AR/VR equipment both in Europe and internationally. For LBE projects, this allows us to quickly prepare the headsets and accessories needed to set up an immersive space.
- Matts Digital Assistance: In an LBE, sessions must run continuously without interruption. We support your teams with a hotline, extended warranty, fleet management service, and on-site or remote training. The goal is to make it easy to get started and to resolve issues quickly, ensuring a seamless experience.
- Matts Digital Sustainability: LBE equipment is used intensively. Our repair, refurbishment, and recycling services help extend its lifespan and limit unnecessary replacements.
Deploy a reliable and immersive LBE experience
LBE offers numerous possibilities for creating immersive experiences, but its success depends on several factors: the quality of the equipment, ease of deployment, and mobility. With our LFT flight case, a selection of high-performance headsets, suitable accessories, and centralized management solutions, you have a solid foundation for operating your AR/VR space. Our logistical and technical support then helps you ensure the success of your project, from equipment selection through to deployment.
To see a concrete example, you can also check out our use case. And if you’d like to take it further, feel free to contact us to bring your next LBE project to life.
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